Waiting on a report?
We plan to distinguish missing reports and tax data from entries that are ready to review, so you can understand the next step.
AMAZON → RECONCILE READY → XERO
Clear payouts.
More confident bookkeeping.
A planned Amazon-to-Xero workflow that helps you understand each settlement, review your mappings and prepare the entries behind your bank deposit.
Planned capabilities · product in developmentTHE FULL BREAKDOWN
A deposit is the total.
We’ll show the detail.
Amazon combines sales with refunds, marketplace fees, adjustments and reserve movements. The planned settlement view brings those components together so you can see how the payout was calculated.
Review the accounting categories before posting. Your Xero records should explain the activity, not just repeat the deposit amount.
AMAZON UK · SAMPLE SETTLEMENT
GBPEvery payout, explained.
- Product sales
- £12,500.00
- Refunds
- −£500.00
- Amazon fees
- −£2,400.00
- Adjustments
- +£100.00
- Funds held in reserve
- −£700.00
- Bank payout
- £9,000.00
✓
A matching total for XeroReview mapped entries before posting.
Simplified illustrative example. Tax treatment varies by business.
BUILT AROUND REVIEW
From settlement to Xero.
Account and tax mappings depend on your business. The intended workflow keeps those decisions visible.
- 01
Import
Bring in available settlement data from your authorised Amazon account.
- 02
Map
Assign sales, fees, refunds and other categories to the appropriate Xero accounts.
- 03
Review & post
Check the breakdown and resolve missing information before sending entries.
- 04
Match
Use the prepared entries to match the corresponding bank deposit in Xero.
BEYOND THE HAPPY PATH
When something needs attention,
you should know why.
Two months. One payout.
Month-end activity and bank payout dates can differ. Period-aware reporting is part of the planned reconciliation scope.
Held doesn’t mean lost.
Reserve movements affect cash available for payout. They need to be visible separately from the sales and costs behind profitability.
A precise promise.
Reconcile Ready is in development. We plan to help prepare and review accounting entries; final bank matching happens in Xero. Regional tax support, multi-currency handling and automatic posting options will be confirmed before launch.
ACCOUNTS THAT MAKE SENSE
From transaction type
to accounting category.
The planned setup will let you review how Amazon activity maps to your Xero chart of accounts. The right mappings depend on your business.
| Activity | What it represents | Illustrative destination |
|---|---|---|
| Sales & refunds | Product revenue and sales reversals | Sales and sales returns |
| Marketplace fees | Referral, fulfilment and other Amazon charges | Relevant expense accounts |
| Reserve movements | Money Amazon holds or releases | A balance-sheet control account |
| Tax amounts | Tax collected or reflected in source reports | Treatment confirmed with your accountant |
| Other adjustments | Corrections, reimbursements or other movements | A reviewed category appropriate to the transaction |
These are category examples, not prescribed account codes. The product will need complete mappings before it can produce usable entries.
TIMING & CONTROL
A payout period isn’t
always a reporting month.
Sales activity, report availability and bank arrival dates can follow different calendars. We’re designing the review flow to make those differences understandable.
28 SEPTEMBER
Trading activity begins
Sales and fees belong to their relevant reporting period.
30 SEPTEMBER
Month-end boundary
Activity may need to be separated for monthly reporting.
11 OCTOBER
Settlement closes
The payout combines the relevant cash movements.
Illustrative timeline
Period-aware summaries and reserve movements must preserve the relationship to the overall payout. The final posting approach will be confirmed as the integration is developed.
THE NEXT ACTION, EXPLAINED
Know what needs attention.
These example statuses show how we intend to distinguish data readiness from posting and bank matching.
A source report is not ready yet.
Show which report is missing and when it was last checked. A bank deposit alone does not establish that all underlying data is available.
A mapping or total needs checking.
Surface missing categories or a difference in the settlement total. The review should explain the issue rather than silently force a balance.
The prepared entry is ready for review.
Inspect the breakdown and selected accounts before sending it to Xero. This status does not mean the bank deposit has been matched.
The accounting entry has been sent.
Keep a reference to the destination entry. The bank match is a separate step, completed in Xero.
BUILDING A CLEARER PICTURE
Your numbers.
Working together.
Be part of what comes next. Tell us how you manage your Amazon finances and what you need from a better way.
Enquire about early accessIn development. No subscription or payment required.